Shared Templates Drive
The Shared Templates Drive is an integrated document management system that makes it easy to securely share, organize and discover Wands related Excel template files. It is accessible from the Wands and Product menus.
What type of files should be stored in the Drive?
When uploading a file you will have the opportunity to classify it using one of the following Template Type classifications:
| Template Type | Description |
|---|---|
| GL Wand | Any file containing GL Wand related formulas and calculations. |
The Shared Templates Drive is not intended to be a replacement for your Enterprise document management system and should only be used to store template files related to Wands Products.
To keep your Shared Templates Drive organized and uncluttered, encourage users to use this simple rule of thumb: “If you are unable to classify your file using one of the Template Type classifications, it probably means that it should not be stored in the Shared Templates Drive“.
File Permissions
File permissions are controlled by file ownership and the Wands System Administrator profile. The following table details the Shared Templates action and it’s related control.
| Action | Control |
|---|---|
| Open a File | A file can be opened by any user. |
| Create a File | Any user can create a new file. |
| Edit a File | Only the owner or users assigned the Wands System Administrator profile can edit a file. |
| Delete a File | Only the owner or users assigned the Wands System Administrator profile can delete a file. |
Prerequisite
A metadata table is required for the Shared Templates Drive to work correctly. Please ensure the XXIS_SHARED_TEMPLATE_MD_TBL table is created as part of your Oracle Cloud Connector table replication configuration. The following script can be added to one of your replication tasks to create the table should it not exist.
Note: This table is a requirement for each of the drive types to work.
CREATE TABLE XXIS_SHARED_TEMPLATE_MD_TBL (
ID varchar(30) NOT NULL,
NAME varchar(2000) NOT NULL,
DESCRIPTION varchar(240) DEFAULT NULL,
OWNER_USER_NAME varchar(100) NOT NULL,
TEMPLATE_TYPE varchar(50) NOT NULL,
FILE_NAME varchar(256) NOT NULL,
FEATURED varchar(1) NOT NULL,
CREATION_DATE datetime NOT NULL,
LAST_UPDATE_DATE datetime NOT NULL,
LAST_UPDATE_BY varchar(100) NOT NULL,
FILE_CATEGORY varchar(2000) DEFAULT NULL,
REPORT_SHORT_NAME varchar(2000) DEFAULT NULL,
PRIMARY KEY (ID)
)